Minutes for May 2024

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DRAFT MINUTES: CORBY GLEN PARISH COUNCIL

Draft Minutes of the meeting held on Wed May 8^th 2024 at 7.49pm in the Willoughby Memorial Gallery, Corby Glen.

Present: Cllrs Lamming (Chair), Walsingham, Ellam, Harty, Mardling & Shepperson.

In attendance: 2 residents, Mrs. S. Woodman (Parish Clerk).

Open Forum:

The position of the council regarding the Ron Dawson Memorial Hall committee and SKDC re the allocation of S106 funds was clarified.

1. Apologies for absence: Cllrs Cook, Evans & Harwood. Reasons given and accepted.
2. District and County Councillors’ Reports: Not in attendance.
3. The minutes of the meeting of the Council held on Wednesday April 10^th 2024 were approved by a majority
   (5 for, 1 abstention – cllr not present)
4. Councillors’ Declarations of Interest:
5. Review of Action Log:

O/F Barleycroft – Pridmore footpath: LCC Highways recognise trip hazard; will fix.

O/F Speed Indicator Missing: Now agreed by LCC to be missing – to be replaced.

O/F Road Sweeping: Clerk to progress

24/02/15 Bollards along Tanners Lane / Horsepool: LCC Highways to replace asap.

6. Clerk’s & Chairman’s reports on matters outstanding:

01 Christmas Tree Lights: Await Cllr Cook

02 Neighbourhood Planning: To remain on the agenda.

7. Matters to be resolved:

03 Use of S106 funds / Process for application for S106 Funds:
Replacement of Toddler Tower – Cllr Shepperson shared the almost completed application form for S106 funds with the council. The chairman was authorised unanimously to sign the completed form as soon as available. The clerk will progress the issue of planning permission.

SIDs: It was suggested that the current speed signs on Bourne Road which are mains powered could be replaced with more sophisticated SIDs using mains power. On Swinstead Road a solar powered version would be required. Cllr Shepperson had obtained quotes for SIDs; installation charges tba. Site suitability would need to be assessed by LCC Highways & LRSP.

White Gates: Cllr Shepperson has contacted manufacturers of ‘plastic’ gates. Site suitability also needs to be assessed.

Church Street Rooms (CSR): 2 quotes have been obtained; a 3^rd is awaited.

‘Lest we forget’ bench: The clerk had obtained a cost, deemed excessive. Other options to be researched.

The clerk was requested to respond to individual residents who had contacted her with suggestions; those from Facebook would be contacted via the resident who had collated the responses.

04 Emergency Planning: Cllrs Mardling & Hardy reported back on the training course. The plan is progressing.
3 key contacts were determined – Cllrs Mardling, Harty & Ellam. The CSR was not deemed suitable for use as both a rest centre and operation centre. An incident log will need to be maintained. Volunteers from the council and residents will receive training.

The council agreed unanimously that once circulated, the Emergency plan could be submitted.

05 Leaflet with useful contacts: Still in progress. Responses received from local groups.

06 Issues associated with the new housing development: The smell on Swinstead Road from the sewer, and the sewerage seepage into new residents’ houses is totally unacceptable. Residents elsewhere in the village are also affected. Both residents and the council have raised this with SKDC and Anglian Water without any satisfactory outcome or clear explanation.

It was agreed unanimously that a public meeting should be called to discuss the matter, the whole village to be invited – date set for June 11^th at the Ron Dawson Hall, if available. (clerk to contact).

Cllr Ellam agreed to research and co-ordinate – all 3 developers to be contacted. Anglian Water & SKDC to be invited to the meeting. A budget of £80 was agreed unanimously for leaflets (to be designed) and hall hire etc.

Cllr Shepperson will discuss further with one of the affected residents who has been in communication with Anglian Water. Cllr Ellam will also pursue with residents.

07 Consider a resident’s request to add the St John’s grass area to the grass cutting schedule: Cllr Shepperson had emailed Cameron Greene but received no reply; email to be forwarded to SKDC CEO.

08 Consider what action can be taken re the persistent flooding of Tanner’s Lane / Irnham Rd: A broken manhole cover has been repaired and the drains cleared. A resident was asked by Cllr Lamming will ask a long-term resident to draft a schematic of the drains in the Tanners Lane area.

09 Consider the need for additional warning signs on the bend at Corby Birkholme: Cllr Walsingham requested Cllrs to read the email regarding such signage before the next meeting.

10 Consider how to recognise the D-Day Anniversary in June: The use of the PA system was discussed – Cllr Ellam has a generator which could be used for power. Needs to be tried out. Cllr Harwood to ensure beacon lighting can be carried out.

Communication with residents was discussed. Cllr Shepperson agreed to design a poster, to be displayed in NISA, Lily’s, March Hare, pubs; A-Frame / web site / Link web site / Link magazine.

11 Request from Mrs Dawson to donate a tree for The Green in memory of the Dawson brothers: NCHA are amenable, but request delay until September when all ground work will be completed. Clerk to confirm agreement & notify Mrs Dawson.

12 Consider iDig offer of free trees: Not discussed.

13 Consider comments to feed back to SKDC on the Draft Local Plan: CGPC’s response is on the web site. The council considered placing a FOI request on SKDC to establish how many people from the village had responded.

14 Agree a budget for tree tags: Deferred

15 Consider the condition of signs / posts and agree whether to ask LCC for their inspection policy or to inspect and report on Fix my Street: The council had been referred to LCC web site for the policy.

16 Consider issues with current Insurance Policy and agree actions – renewal due 1 June: Cllr Ellam outlined the statements on which the insurance is based. Cllrs were requested to read the notes re Special Events. It was considered that the cover for the playground should be increased. The clerk will email Cllr Ellam the Asset List.

The council agreed unanimously that Cllr Ellam should contact the insurance company & investigate further, and authorised the clerk to pay the annual premium up to £1,000.

8. Reports from:

Planning: to consider planning applications received prior to & after publication of the agenda:

S23/1103 – Decision Notice – Modus Partnerships – Clarification: Needs discussion with Cllr Robins
S24/0365 – Mr Franklin – Re-pointing – 27, High St; No objection
S24/0227 – Mrs Harrison – Shed – 25, The Green: No objection
S24/0730 – Mr Kerry – Vary condition – Irnham Grange: No objection

Greens Working Group:

17 Playground Equipment Maintenance:

9. Payments and Accounts

(i) Bank balances – monthly update approved unanimously as set out below.

(ii) Invoices for payment – Councillors resolved unanimously to approve payments as set out in schedule below.

18 Consider approving the Annual Return for year ended March 31st 2024:

The accounts have been passed by the internal auditor, who has signed the appropriate form. The AGAR documents for signature had been circulated to councillors in advance of the meeting.

            18/01 Approve the Annual governance statement 2023/24 – Approved Unanimously
            18/02 Approve the Accounting Statements 2023/24 – Approved Unanimously
            18/03 Approve the Exemption Certificate 2023/24 – Approved Unanimously

The chairman & the clerk signed the forms.

19 Consider the state of the Butter Cross and agree appropriate action: Under consideration for S106 money

20 Consider the problem of dog poo around the village and agree action: Deferred

21 Consider WI request for a memorial tree: Deferred

22 Consider applying for a grant for a community orchard: Deferred

23 Resolve to accept grant from War Memorials Trust re replacement of lettering on War Memorial:
The clerk reported the actions so far. It was resolved unanimously to accept the grant from the War Memorials Trust and the chairman signed the form accordingly.

The clerk is pursuing an application for Listed Building Planning Consent

24 Consider a resident’s concern re LED street lighting and determine appropriate course of action: Deferred

25 Consider responses to consultation eg Local Plan: see above

26 Consider suggestions for reducing speeding on Swinstead Road: Resident’s suggestions shared with LCC Highways. Permanent 30mph sign now installed on Swinstead Road beyond DWH development.

10. Next meeting:

The next regular meeting will take place on Wed 12^th June 2024 at7.00pm in the Willoughby Gallery, Corby Glen.

Meeting closed at 9.25pm.                                                                                                            Mrs. Sue Woodman – Parish Clerk

Action Log 8^th May 2024